Signguin
The templates above are built the way Outlook needs: tables for layout, inline styles, images hosted online at a fixed size and fonts already installed on Windows and Mac. That matters most in classic Outlook for Windows, which displays email with Microsoft Word's engine and ignores much of modern web layout. Pick a design, fill in your details, then paste it into Outlook.
Which signature templates work best in Outlook
Every design here keeps its layout in classic Outlook for Windows, new Outlook, Outlook on the web and Outlook for Mac. A few details change between versions:
- Square, flat designs look the same everywhere. Classic, Advisor, Counsel and Minimal use straight lines, flat colors and plain table columns. Classic Outlook has almost nothing to reinterpret.
- Rounded corners turn square in classic Outlook for Windows. Windows versions of Outlook only partly support rounded corners (caniemail.com says they need Microsoft's own VML code). Split, Corporate's info bar, Local pro's call button and round photos keep their colors and layout there, with square corners. New Outlook, the web and Mac show them rounded.
- Pictures may not show at first. Microsoft says classic Outlook is "configured by default to block automatic picture downloads from the Internet". Your name, phone and email are real text in every design, so they stay readable. Minimal has no images at all: the safest pick if most of your clients use classic Outlook.
- Installed fonts, not web fonts. Outlook doesn't load web fonts, so each design starts with a font that ships with Windows or macOS (Arial, Georgia, Segoe UI) and falls back to a safe one.
Free vs Premium Outlook signature templates
Three designs are free: Classic, Simple and Local pro. No account needed, and every install option works. Saving your signature and editing it later is free too: you just sign in with your email.
| Free | Premium | |
|---|---|---|
| Designs | Classic, Simple, Local pro | All 23, including Corporate, Advisor, Counsel, Minimal, Editorial, Split and Sales |
| Logo, brand colors, social icons, legal note | Yes | Yes |
| Copy into Outlook, Apple Mail and others, "Copy HTML code" | Yes | Yes |
| Save and edit later (email sign-in) | Yes | Yes |
| Your photo | No | Yes |
| Call-to-action button and banner | No | Yes |
| "Save contact" (vCard) link | No | Yes |
| Small "Made with Signguin" link at the bottom | Shown | Removed |
Premium is a one-time payment for one person, not a subscription. You can try every Premium design in the live preview first.
Works in Gmail, Outlook & Apple Mail
How to add a template to Outlook
Click Copy signature in the last step, then paste into Outlook's signature editor:
- New Outlook and Outlook on the web: Settings > Accounts > Signatures, then New signature, paste and save.
- Classic Outlook for Windows: in a new email, Message > Signature > Signatures (or File > Options > Mail > Signatures). Click New, paste with Ctrl+V and pick it for new messages and replies.
- Outlook for Mac: Outlook > Settings > Signatures, click + and paste with Cmd+V.
Paste the signature itself, not the HTML code, which Outlook would show as plain text. Microsoft notes you may need to create the signature in both Outlook and Outlook on the web. The full guide on how to add a signature in Outlook covers every version in detail, phones are in Outlook mobile signature, and the Outlook signature generator explains why signatures break.
Why Word and Canva templates often break
Microsoft's own route is a Word template (File > New, search "Email signature") pasted into Outlook. It looks fine in classic Outlook, which shares Word's engine, but Word-only formatting can arrive in Gmail or on an iPhone with odd spacing or another font. A Canva design exported as a picture is an empty box while pictures are blocked, and nothing in it can be tapped (see Canva email signature). For plain-text templates and every design grouped by job, see email signature templates.
Check it before you email clients
Send yourself a test and open it in Outlook, Gmail and on your phone: does the logo appear once pictures are allowed, and can you tap the links? In dark mode, a logo with dark text needs White box behind logo (free; more in email signature dark mode). Still wrong? Try Outlook signature not showing.
When Signguin is not the right fit
If you need to roll out one signature to a whole company from the Microsoft 365 admin side, Signguin does not do that yet: it makes signatures one person at a time, and Premium covers your own addresses only.
FAQ
Are these Outlook signature templates free?
Three are: Classic, Simple and Local pro. Fill them in and paste them into Outlook, with no account and no credit card. The free version shows a small "Made with Signguin" link at the bottom. The other 20 designs, a photo, a button, a banner and a "Save contact" link are Premium, a one-time payment for one person.
Does Outlook have built-in signature templates?
Not inside Outlook itself. Microsoft suggests opening Word, going to File > New, searching for "Email signature", editing a template and pasting it into Outlook's signature editor. That works best when your readers also use classic Outlook. Email-safe HTML templates like these also hold up in Gmail, Apple Mail and on phones.
Will the same template work in new Outlook and classic Outlook?
Yes. Both read the same table-based HTML, so layout, colors, fonts and links stay the same. The visible difference is corners: classic Outlook for Windows shows rounded corners and round photos as square. Signatures don't always carry over when you switch to new Outlook, so check its signature settings and paste yours again if it is missing.
Can I add a photo to an Outlook signature template?
Yes, with Premium. Signguin hosts your photo online at a fixed size, so Outlook shows it inline instead of as an attachment. In classic Outlook for Windows a round photo appears square, and like any picture it may stay hidden until the reader allows picture downloads. If most of your contacts use classic Outlook, pick the square photo shape so everyone sees the same thing.
Can I edit the HTML of a template?
Yes. Copy HTML code in the last step gives you the raw HTML for any code editor. Outlook's signature box doesn't accept code, so open your edited file in a browser, select the signature, copy it and paste it into Outlook. For most changes, editing the design in Signguin and copying again is quicker.
Why does my template look different in Outlook than in the preview?
Usually one of three things: pictures are blocked until you download them, classic Outlook shows rounded corners as square, or Outlook writes plain-text email, which strips all formatting. In classic Outlook, go to File > Options > Mail > Compose messages in this format and choose HTML. Outlook signature not showing covers the rest.