Outlook signature generator

Outlook for Windows renders email with Microsoft Word’s engine, which breaks a lot of modern code. Our signatures are built with tables and inline styles, the same way professional email newsletters are, so they keep their layout in every version of Outlook.

Example Outlook signature

Jane Cooper Owner Cooper Plumbing   +1 555 0100 jane@cooperplumbing.com cooperplumbing.com 12 Main St, Springfield   Book a visit

Outlook for Windows (classic)

1. 1Click “Copy signature” above.
2. 2In Outlook, go to File → Options → Mail → Signatures.
3. 3Click “New”, type a name and click OK.
4. 4Click in the big box and paste with Ctrl+V.
5. 5On the right, choose your signature for new messages and for replies.
6. 6Click OK.

New Outlook and Outlook on the web

1. 1Click “Copy signature” above.
2. 2Click the gear icon (Settings) in the top right.
3. 3Go to Accounts → Signatures and click “New signature”.
4. 4Give it a name and paste into the box.
5. 5Choose it as the default for new messages and replies, then click Save.

Outlook for Mac

1. 1Click “Copy signature” above.
2. 2In Outlook, open Outlook → Settings → Signatures.
3. 3Click “+”, give it a name and paste with ⌘+V.
4. 4Choose it as the default for new messages and replies, then close the Signatures window. Outlook saves it automatically.

Why signatures break in Outlook

Classic Outlook for Windows ignores a lot of modern CSS: no flexbox, no background images, limited support for rounded corners and margins. Fonts that aren’t installed on the reader’s computer are replaced. Images without a fixed width can show at their full size. A good Outlook signature therefore uses tables for layout, puts every style inline, uses system fonts like Arial or Georgia and gives every image a fixed width, which is exactly what our generator does.

FAQ